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Disclosure of interests, gifts, benefits and hospitality

ºìÌÒÊÓƵ is a diverse and expansive organisation where conflicting interests will regularly occur. Recognising, avoiding and disclosing these conflicts is an opportunity to transparently acknowledge and manage them in line with the ºìÌÒÊÓƵ Code of Conduct.

Regardless of whether it is a conflict of interest, a foreign relationship or interest, or a gift, benefit, or hospitality, the approach remains consistent: avoid it if possible, disclose it if one exists and adopt a management strategy to address it with your line manager.

The below procedures and guidelines provide essential guidance on how ºìÌÒÊÓƵ expects its staff to conduct themselves in relation to disclosing and managing conflicts of interest, foreign relationships or interests, gifts, benefits and hospitality:

  • Disclosure of Relationships and Interests Procedures
  • Conflicts of Interest and Disclosure of Relationships Guidelines: information on what conflicts of interest are, how to determine if one exists and strategies for managing conflicts.
  • ServiceNow Disclosure of Relationships and Interests form guide – submitting a disclosure: A detailed guide with step-by-step instructions on how to use the ServiceNow forms to disclose interests, relationships, gifts, benefits and hospitality
  • Disclosure of Interest Flowchart: To assist all parties involved in the submission, review and approval process.

Before disclosing a conflict of interest/gift, benefits or hospitality, please view the FAQs page.

The Disclosure of Interest Register allows you to:

Disclose

Disclose an actual, perceived or potential conflict of interest / a foreign relationship or interest, or a gift, benefit or hospitality

Assess

Assess and make a decision about a previously disclosed interest / gift, benefit or hospitality

Review

Review your previously registered disclosures or assessments

Foreign relationships and interests

Curtin’s Disclosure of Foreign Relationships and Interests questions are a relatively new disclosure requirement for staff. Curtin’s questions are taken directly from the Australian University Foreign Interference Taskforce (UFIT) Guidelines 2021 and are recommended for staff across the entire sector. The questions are designed to foster transparency, allow for the management of potential risks, and ensure compliance with relevant legislation including the Foreign Influence Transparency Scheme (FITS) and the Foreign Arrangement Scheme (FAS).

It is critical that all employees disclose and update relevant Foreign Relationships and Interests as soon as practicable, regardless of whether they consider that these may not involve a Conflict of Interest. The obligation to disclose Foreign Relationships and Interests is separate from, and in addition to, disclosure obligations regarding Conflicts of Interest.

More information can be found on the page on the Curtin Staff Portal.

If you have a query or concern related to Foreign Relationships and Interests, please contact the Foreign Risk Management Team.

Frequently asked questions

To assist you in obtaining a better understanding of your obligations in relation to notifying the University of conflicts of interest / gifts, benefits and hospitality under these procedures, please refer to the FAQs page.